Careers @ The Ministry of Caring Inc.

Controller

Posted on: December 9, 2021

Job Details

Organization

The Ministry of Caring Inc.

Location

Wilmington, DE, United States

Salary

$65,000

Contact Info

Marie Keefer
mkeefer@ministryofcaring.org
302-652-5523

Job Description

POSITION SUMMARY:

The Controller ensures that the finance office operates with sound financial practices, in accordance with generally accepted accounting principles and practices, and is responsible for overseeing members of the finance team, while ensuring the integrity and confidentiality of all activities within the department.

ESSENTIAL FUNCTIONS:

• Exemplify the Ministry of Caring mission and values;
• Provide back-up and support to the CFO;
• Assist with cash management, perform bank transfers as requested and sign checks weekly;
• Review cash receipts/accounts receivables entries, payroll entries, miscellaneous journal entries and post to Financial Edge;
• Review and approve bank reconciliations monthly;
• Supervise security deposit reconciliation;
• Assist in preparation of financial statements with variance report for presentation to the CFO;
• Ensure that all information regarding payables, payroll, cash receipts and receivables has been posted to the general ledger;
• Assume responsibility for verifying, approving and submitting monthly grant draws;
• Maintain all contract and agreement files with complete documentation;
• Ensure that all financial data entry is based on good accounting principles and is in accordance with the appropriate Chart of Accounts;
• Submit the monthly grant summary reports with recommendations to Deputy Director of Program Services and Executive Director;
• Oversee and prepare budgets for all proposals, grants, contracts and requests for funding;
• Review Housing and Urban Development (HUD) Supportive Housing Program (SHP) Annual Progress Reports (APR) prior to submittal and prepare HUD SHP technical submissions as needed;
• Maintain and revise grant and contract schedule and contact list as needed;
• Retain restricted contribution documentation file and update restricted revenue worksheet annually;
• Review monthly Grant Submission Worksheet to monitor timeliness and accuracy of payments;
• Oversee and assist with reconciliation to the general ledger of grant receivables and interdepartmental recording of grant expense and revenue;
• Supervise all routine payroll, benefit and tax related activity;
• Ensure payroll office files are maintained, and that payroll is processed on a timely basis by payroll administrator (and process payroll in absence of payroll administrator);
• Ensure that wage attachments are monitored and processed as required;
• Ensure that that benefit invoices are reconciled monthly and paid in a timely manner;
• Maintain pension records and make timely payments;
• Assist with the preparation of the annual budget with special emphasis on detailing grant revenue, annual salaries and benefits, allocations associated with grants and capital expenses;
• Assist in the development of the annual operating and capital budgets;
• Assist in the management and recording of release of restricted funds for any of the corporations;
• Assist with the preparation for annual audits;
• Assist audit firm with gaining access to the HUD Real Estate Assessment Center (REAC) system;
• Process HUD required forms for the Line of Credit Control System (LOCCS) and establish bank accounts for grant processing;
• Process monthly HUD draw for Sacred Heart Village and process HUD renovation reimbursement draws as needed;
• Supervise accounting staff, update job descriptions as needed, write performance objectives and prepare annual performance review reports;

QUALIFICATIONS:

• Demonstrated genuine concern for the poor and sensitivity to their need for dignity and respect;
• Background in business management with strong background in non-profit accounting;
• Computer literacy, including Microsoft Office Windows Word and Excel, and computerized accounting software;
• Experience in working with multi-million dollar operational budgets with on-going capital projects;
• Organized, detail-oriented and hands-on;
• Prior experience supervising accounting staff;
• Ability to maintain confidentiality; honest, reliable and cooperative;
• Flexibility and ability to work independently and as a team member with co-workers and supervisors;
• Ability to work on complex assignments using a high level of good judgment and initiative in resolving problems and developing recommendations.

BENEFITS:

The Ministry of Caring provides a comprehensive benefits program including generous paid time off. This position accrues vacation equivalent to 3 weeks per calendar year along with 11 paid holidays, and earned Sick and Emergency time which can accrue from one year to the next.
Excellent, affordable health benefit options are provided upon reaching 90 days of employment.
After one year of employment, the Ministry provides: dental benefits (low employee contribution) and fully-employer paid pension (5% of earnings), life, and long term disability.

How to Apply

Please send a resume with salary requirements to Marie Keefer, Deputy Director Human Resources, to: mkeefer@ministryofcaring.org

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